How do I check my one email account
from two different computers?
Will You Be Checking Email from Two Computers? Then Leave Your
Email on the Server
Usually,
when you check email account using an email program like Outlook or Mail
for Mac OS X, the email messages are removed from
your incoming email server immediately as soon your computer
downloads the messages off the email server and onto your own
computer. This means that if you check your email from your work
computer using
an
email
program,
the
email
messages you receive there from your work computer won't make
it to the email program on your home computer. This will be a
problem if you ever want to read those email messages at home from
your home computer's email program (i.e. Outlook).
To
get around this, have your email program at work leave
the messages on the server.
If you are using Squirrel
Mail (also known as Web
Mail) to check email
from work, then you can skip this tip.
Web Mail (Squirrel Mail) will not take
email messages
off
the
email server
unless
you actively delete them. If you DO delete
an email message from Web Mail, it will be taken off the
email server and will NOT be available
for your email program to download.
Once you configure your
work computer to leave messages on the server, when you
check email from that computer, you
actually only receive a copy of those email messages. Those
messages
will still be there on your Bower Web Solutions incoming
email server, ready for your home computer to download them.
As
soon as you check email from home, you will get all the email
messages that you already retrieved at work, as well as any other
emails that have come in since
you last checked. So your home computer will get every
message that
comes in, no matter where you first check your email
from.
Some people only set their work computer to leave messages
on the server. Some people set both computers to leave
messages on the server, so each computer has a copy
of all messages.
It is your choice, but be warned:
Do NOT Go Over the Limit (Quota) for your Email Account
Your email account is limited to how much can be stored in your
incoming email server mailbox, so at some point
you will have to remove
some messages, otherwise that mailbox will fill
up. You can check the size of your quota by logging onto the administrative interface or contacting your system administrator or Bower Web Solutions directly if you are on a Bower Web Solutions support plan.
If that happens, your incoming emails will be sent
back to
their senders
with
an error! A sure sign that you have exceeded
your email account limit is if you see a message
such as:
UID COPY failed: Message copy failed:
Disk quota exceeded
or
COPY failed: Message copy failed: Disk quota exceeded
Click here to read about clearing this email
Disk Quota error.
To prevent your incoming email server mailbox from
becoming too full, there are a couple of things
you can do. The
best option
would be to set only one of your computers to leave
messages on the server. However, if you do choose
to have both
computers leave messages on the server, you can
manually move messages
to your email program's Trash folder, then configure
the program to remove those messages from the server
when they
are deleted
from your computer's Trash folder from within your
email program.
If you are using Outlook or Outlook
Express, you can configure
the email program to automatically delete messages
from the server
after a
certain number of days.
Leaving email on the server
allows you to synchronize your incoming email on two or more
computers, all checking the same account.
In rare occasions, certain computer configuration fail to delete
messages from the server with these settings. If you need email
messages sent to one email address to be automatically Carbon
Copied (CC) to multiple users, contact
us to find out how we
can set up an email alias for you
Also See:
Click here to learn more about how Bower
Web Solutions E-mail Defense Service can reduce your spam and virus risk. |
