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How to Check E-mail From Two Different Computers

UPDATED: June 25, 2012

Will You Be Checking E-mail from Two Computers? Then Leave Your E-mail on the Server

Usually, when you check e-mail account using an e-mail program like Outlook or Mail for Mac OS X, the e-mail messages are removed from your incoming e-mail server immediately as soon your computer downloads the messages off the e-mail server and onto your own computer. This means that if you check your e-mail from your work computer using an e-mail program, the e-mail messages you receive there from your work computer won't make it to the e-mail program on your home computer. This will be a problem if you ever want to read those e-mail messages at home from your home computer's e-mail program (i.e. Outlook).

To get around this, have your e-mail program at work leave the messages on the server.
If you are using Webmail to check e-mail from work, then you can skip this tip.

Web Mail (Squirrel Mail) will not take e-mail messages off the e-mail server unless you actively delete them. If you DO delete an e-mail message from Web Mail, it will be taken off the e-mail server and will NOT be available for your e-mail program to download.

Once you configure your work computer to leave messages on the server, when you check e-mail from that computer, you actually only receive a copy of those e-mail messages. Those messages will still be there on your Bower Web Solutions incoming e-mail server, ready for your home computer to download them.

As soon as you check e-mail from home, you will get all the e-mail messages that you already retrieved at work, as well as any other e-mails that have come in since you last checked. So your home computer will get every message that comes in, no matter where you first check your e-mail from.

Some people only set their work computer to leave messages on the server. Some people set both computers to leave messages on the server, so each computer has a copy of all messages. It is your choice, but be warned:

Do NOT Go Over the Limit (Quota) for your E-mail Account

Your e-mail account is limited to how much can be stored in your incoming e-mail server mailbox, so at some point you will have to remove some messages, otherwise that mailbox will fill up. You can check the size of your quota by logging onto the administrative interface or contacting your system administrator or Bower Web Solutions directly if you are on a Bower Web Solutions support plan.

If that happens, your incoming e-mails will be sent back to their senders with an error! A sure sign that you have exceeded your e-mail account limit is if you see a message such as:

UID COPY failed: Message copy failed: Disk quota exceeded
COPY failed: Message copy failed: Disk quota exceeded

Click here to read about clearing this e-mail Disk Quota error.

To prevent your incoming e-mail server mailbox from becoming too full, there are a couple of things you can do. The best option would be to set only one of your computers to leave messages on the server. However, if you do choose to have both computers leave messages on the server, you can manually move messages to your e-mail program's Trash folder, then configure the program to remove those messages from the server when they are deleted from your computer's Trash folder from within your e-mail program.

If you are using Outlook, you can configure the e-mail program to automatically delete messages from the server after a certain number of days.

Leaving e-mail on the server allows you to synchronize your incoming e-mail on two or more computers, all checking the same account.

In rare occasions, certain computer configuration fail to delete messages from the server with these settings. If you need e-mail messages sent to one e-mail address to be automatically Carbon Copied (CC) to multiple users, contact us to find out how we can set up an e-mail alias for you.