Tech Support:

How to set-up an email account using Microsoft Outlook 2007
updated Tue, March 3, 2009

1. Open Microsoft Outlook.
   Figure 1-accessing your account settings.
   

2. From the Tools menu, choose Account Settings(figure 1).

3. Select New (email account--figure 2).Figure 2. New email account button.
   Figure 3: New email accounts tab.
   
4. Select POP3 (normally the default-Microsoft Exchange, POP3...)
5. Click the Next button.
   
6. In the Your Name field, type your name (figure 3)
   In the E-mail Address field, type your entire email address (e.g., joe@yourdomain.com).
   In the Incoming mail server (POP3) field, type yourdomain.com
   In the Outgoing mail server (SMTP) field, type yourdomain.com
   IMPORTANT NOTE: Certain Internet Service Providers (ISPs) require that you use THEIR SMTP servers for Out going mail.
   
   IF you use Optimum Online for internet service use: mail.optonline.net
   IF you use Verizon Online for internet service use: outgoing.verizon.net.
   More information and our most up to date list of ISPs that require the use of their outgoing mail server.
   Check with your specific ISP for exact Incoming/Outgoing server settings.
   
   
7. In the User Name field, type your entire email address (e.g., joe@yourdomain.com)
   In the Password field, type your email password.
8. Click the Manually configure Server Settings (arrow in figure 3).
9. Click 'Next'.
   
   
10. Click on the Outgoing Server tab.
11. Check the box next to My outgoing server (SMTP) requires authentication.
12. Click "Test Account Settings" and if everything is configured properly and your ISP permits outgoing mail
13. If you are using your own outgoing mail server (i.e. yourdomain.com) then Click "Test Account Settings." If you have configured your account correctly you should get a message "Congratulations. All Tests completed..." . Skip to step 'Do Not Leave Messages on Server.
    
    If you are using your ISP's outgoing mail server then continue on with step 17.
    
    Mainly to help prevent Spam, Many Internet Service Providers require that you use their SMTP server instead of your own SMTP server setting. If this is a case, you will get an error message when trying to send out a test email message. To fix this, you must enter your ISP’s SMTP server name into the proper SMTP field and then click on the more settings button in your MS Outlook, (where you checked the box – my server requires authentication), and then check the radio button that says “login using” and then enter your ISP’s email username/password in the fields below that. We often hear of this problem and as such have build a tutorial to assist you with the setup.
    
    
14. Select Log on using.
    Figure 4. Outgoing server for using ISPs Outgoing.
15. In the User Name field, type your ISP's username (this often is just your ISP's username and not your email address).
16. In the Password field, type your ISP's Password. Note: Remember, your password is case sensitive. (Make sure your CAPS LOCK button is off!) Check the box next to Remember password if you wish to save your password.
17. Click "Test Account Settings" again. If this does not result in a "Congratulations. All Tests completed..."message, review the above settings, or visit our tutorial on sending email from optimum online or Other Internet Service Providers (ISPs).

1. Do not leave messages on server indefinitely.
   Figure 5. Do not leave messages on the server indefinitely
   Explanation: By default, Outlook should not leave messages on the server. However, since leaving messages on the server will quickly cause your account on the server to fill up, take a second to check.
   Click on the advanced tab to make sure you are not leaving messages on the server. Once you have downloaded the messages onto your computer they will be saved there; leaving them on the server takes up valuable resources and risks filling up your email account or even the space allocated for the entire website.
   Leaving email on the server allows you to synchronize your incoming email on two or more computers, all checking the same account. If you would like to do this, please consult the Bower Web Solutions tutorial on checking email from 2 or more computers. Leaving messages on the server as a backup is not recommended as your quota can easily be exceeded, causing problems with email accounts or even with your website. Contact your system administrator to set up back up routines if you do not already have them in place.
   
   
2. Under the advanced tab, uncheck the box "Leave a copy of messages on the server." or,
   if you leave it checked, select both the tab to remove from server when deleted from deleted messages and
   Remove from server after a few days to give your computer time to back up and/or to get the messages onto other computers. If you would like to do this, please consult the Bower Web Solutions tutorial on checking email from 2 or more computers.
   
   
3. Click the OK button.
   
4. Click the Next button.
   
5. Click the Finish button.
   

Congratulations! You have successfully set up Outlook 2007 to send and receive email.